Holidays and absence


UrbNet is obliged to register all absence (holidays, illness etc.). Holidays are registered in accordance with School of Culture and Society's holiday guidelines.


If you are unable to come to work due to illness, please notify Christina Levisen on the morning of your first day off and again when you are back. It is also a good idea to make an auto-reply on your email and note in your Outlook calendar that you are off sick.


The Danish holiday year goes from 1 May to 30 April, but you accrue the right to paid holidays during the previous calendar year (1 January-31 December).

Ordinary holidays

You earn 2.08 ordinary holidays for each month of employment; thus, you can accrue up to 25 ordinary holidays in a year

Special holidays

You earn 0.42 special holidays for each month of employment; thus, you can accrue up to 5 special holidays in a year, which are to be taken during the subsequent holiday year.

Regardless of how many paid holidays you have accrued, you have the right to take up to 25 holidays per year, of which the ones not "earned" will just be unpaid. 

International employees

International academic employees who have chosen the concurrent holiday scheme can take ordinary holidays concurrently with - and even before - earning them. We advise that you follow the holiday schedule outlined in the holiday notification from the School of Culture and Society in order to avoid having to take off several months at the very end of your employment. 

Special holidays are to be taken during the holiday year following their accumulation year.

Read more about concurrent holidays

Holiday balance

You can keep track of your own holiday balance at (AU self service).

  • Select Ferieoversigt / Vacation overview under Ferie og fravær / Vacation and absence
  • You will get a balance for both ordinary holidays and special 
  • Under Vis ferie / Show vacation, you can select the relevant holiday year

Please ensure that your holiday periods are shown in your AU Outlook calendar and make an auto-reply on your email.